The most effective way to do this is by using professional mail backup software like Mail Backup X. This tool lets you add different storage locations to save emails including Google Drive. You can add it to the storage locations easily while setting up this beginner friendly tool or even change the settings later easily. The tool will also save your backups to the local drive and it is better to save both local and cloud locations for best retention policy.

The tool works for Mac email backup as well as for Windows enabling you to set up customised profiles for retaining emails on secondary locations. Safety features are also top notch and the tool serves your email management needs like a well trusted companion with no chances of mistakes. This wizard based tool offers most effective automation for backing up, restoring, and exporting several email services. It has affordable and comprehensive licenses for different user segments.

The best mail backup tool- a look at its features

• Emails can be backed up on Mac as well as Windows with this platform independent tool.
• It supports multiple email clients like Mac mail, Windows mail, Thunderbird, IMAP services, Outlook, etc.
• It offers storage to cloud services like Google Drive, PCloud, OneDrive, and Dropbox.
• It offers local as well as external storage.
• Incremental backups, full backups, partial backups, and mirror backups are supported.
• Email backups may be restored to the live mailbox.
• The tool also supports double layered encryption.
• It uses an advanced 3x data compression feature.
• PDF archiving is also supported.
• USB sync and snapshot feature is also there in this application.
• Emails can be exported to formats like EML, OLM, MBOX, PST, etc.
• Round the clock free user support is provided.
  

Email backup for Mac: a step by step guide for backing Apple mail emails using Mail Backup X

You will start the process by downloading the app and installing it on your device.

Now the tool is ready to be launched. Do it and start the process.

The very first time you will be setting up a new backup profile.

Click on the option.

Compatible services are shown. Choose Apple mail from these numerous options. You will go to the next step.

Sometimes you may see a disk access denied error which can be resolved quickly.

Press exit and then go to your OS X system preferences. Here go to the security and privacy section.

You can see the full disk access option. Select it and then add the name of the tool (Mail Backup X) to the list of the approved services. Now you have given disk access to the tool and the error will be resolved.

After this, the tool will display all the mailboxes which are contained in the configured email ID. You will be seeing all the folders which you can backup.

You can choose which email folders you want to include. You can ignore the folders you want to exclude. Then click continue.

This wonderfully designed tool lets you personalize your email backups. It lets you control various settings to meet your needs. This can be done in the next section.

This window shows different settings and options. It lets you name the profile. You can choose the storage too. This is where you can choose cloud storage and select Google drive to backup mail. You can also set up a backup frequency. Unwanted access can be blocked by encrypting your data for which option is available here. Portable backups can be set up and a USB drive can be selected for it.

Now you only have to start the mail backup process and you can do it by clicking on Save.

While the backup is underway, you can track the progress under the activities session. When it is done, you can access log reports.

As promised, it is simple, there are clear instructions, and it works without errors. This mail email backup software is enough for all your email archiving needs.

FAQs

Is Mail Backup X suitable for beginners with no technical background?

Yes, this five star rated tool is designed with a simple, guided set up wizard which lets you configure backups step by step. It has a smooth and intuitive interface as well. It does not require any advanced skills.

How do I start my first mail backup?

After downloading, just launch the tool. Click “Create new backup profile”, select your email service, log in, select the folders and do as instructed. The wizard takes over and does it for you.

Can I also use this tool to restore email backups? If yes, will I be guided during it too?

Yes, you can restore backed up mails with it. The restore process is also as simple as the backup process. You will have instructions for the same.

Where can I find support if I get stuck up while backing up emails on Mac?

There are hardly any chances of that happening with this well tested, beginner friendly tool. But even if you do, prompt support is available to the users via chat/email. Apart from that user guides and tutorials are also available.

I have large mail volumes to backup which will consume a lot of space. What is the fix?

Using Mail Backup X is a fix in itself even for this aspect of backing up emails. After all, it uses a smart 3x data compression feature to use minimal space. Not just this, you can even skip non-essential emails or folders using the filter item feature.

Get it now

You can get a Team edition (it has packages for 5, 10, 20, 30, or more users), a Personal edition, or try a free demo first. The free demo is useful to test any feature before committing to the tool if you have any doubts.