Backing emails has become more important than ever today when they contain everything from our personal communication to business information and so much more. One of the simplest wats to preserve mailbox data is by copying it to a USB drive. This can be in conjunction with a remote backup on Cloud and sometimes even on a local drive. Multi-layered backups are most effective at data retrieval when needed.

Whether you are looking at Mac mail backup to protect against accidental deletions, free up space on your computer, or carry important emails with you on the go, backing up email data to a USB drive is a good step. Here you are going to learn the easiest and most effective method to backup mail to USB drive.

Mail Backup X is a professional, albeit a beginner friendly tool, that has a step by step simple and short method to backup emails on desired offline and online locations. Yes, this tool actually allows you to select different locations simultaneously making it very easy and quick to save your backups. You will not get this ease in any other mail backup solution or method. This five star rated tool is built to solve email backup issues in real time with most powerful features and top class support.

Mail Backup X: email management simplified with these features

Mac and Windows compatibility make this one of a kind application for email users.
This application is built for supporting multiple email services like IMAP email client, Yahoo mail, Gmail, Apple mail, and many others, making it a comprehensive tool.
Easy set up for incremental backups along with scheduling options.
Full backup and partial backup features are there too.
Customisation window with options to backup mail to USB, local drive, and cloud storage.
Built-in mail viewer and search features.
It also offers PDF archiving option.
Emails can be exported to various formats like EML, OLM, MBOX, PST, etc.
Backed up mails can be restored to the live mailbox.
Robust protection for backed up data with double layered encryption.
Powerful 3X data compression feature optimises speed and storage.
Uploads to FTP server are also supported.
Prompt round the clock user support is provided.

Mac mail backup to USB with Mail Backup X

Backup Apple mail in an easy step by step manner

Download this tool on your device, install it, and launch it to begin the process.

In the very first screen, you will see different options. Click on ‘setup a new backup profile’ and go to the next step.

This widely compatible tool now opens a window showing different email client options. Select Apple mail.

You might get a disk access denied message. It is completely okay and can be resolved under a minute.

Click on the exit option. Now go to OS X system preferences and open the security and privacy section.

Here select full disk access. Now just add the name of this tool to the list of approved services. This is all that is needed. After giving disk access to Mail Backup X, the error automatically resolves.

The tool now scans your database automatically and then shows mailboxes which are configured in this email ID. You can see all the folders here.

You can choose all the folders you want to backup. You can de-select the folders you don’t need in your backup. Then press Continue.

It is also advised to select the option to include newly detected sub-folders under the selected folders.

We now come to the screen where you can personalize your email backups. This option is available for each profile. It lets you control the results. See the next section for these options.

This special window lets you give a name to this profile you are setting up.

It is here that you can choose storage: local, external, cloud based. You can choose USB sync and snapshot feature too.

You can choose email backup frequency too.

You can choose data encryption and secure email backups.

After choosing required settings, click on the save button. This starts email backup for Mac. You can relax at this point.

If you want, you can track the progress of the backup under the activities section.

As you have learnt, you can backup your mails to an external drive/USB or use the USB sync and snapshot feature for quick snapshots. This tool gives you email loss protection unlike any other method.

FAQs

Can I exclude junk or deleted item when backing up mails on Mac?

Yes, there is a filter item feature which lets you choose which folders to include/exclude.

Is the search instant across large backups when using the search feature of Mail Backup X?

Yes, indexing allows fast searches even for large archives. It is after all a very powerful tool.

Can I set up different backup schedule for each mail profiles or will that be the same?

You can choose different schedule as well as other customisation settings for each profile. This five star rated tool has this capability.

Will folder structure be preserved during import?

Yes, this tool maintains folder hierarchy exactly like the original.

If I choose the PDF archiving option, where are these exports saved?

You can choose the destination folder while exporting your emails.

Different packages

This mail backup tool is offered in two different licensed editions to the users:

Team edition

Business and organisational email management needs can be met with packages suitable for 5, 10, 20, 30 or more users. Each user gets to manage up to five mail profiles. More profiles can be added if needed as a top up is available. Admin can control remote backups, remote recovery, etc.

Personal edition

Professional or non-professional emails can be managed easily by an individual with this package as the tool can be installed on two devices. Five mail profiles can be created. Ten more can be added with a top up.

These licensed packages come with free updates for a year.

You can try a free demo. Visit www.mailbackupx.com